CaseSoft Client FYI Newsletter





CaseSoft FYI - November 2004
We're pleased to announce the release of TextMap 2, an important new version of our transcript summary utility that works hand-in-hand with CaseMap. TextMap 2 features cross-transcript searching, built-in report PDFing, condensed transcript printing and much more. Specifics about new features, a link to a prerelease version, and a special offer to save $100 appear below. Want to get more out of TimeMap or just learn more about our timeline graphing tool? Take our no-charge TimeMap Fundamentals training that's available online around the clock. Details below. Paralegals and Legal Assistants: We've launched a new Listserv specifically to serve you. We're also holding two no-charge Certification Webinars next week. CaseSoft Client FYI is our monthly e-mail newsletter providing updates and tips for CaseMap, TimeMap, NoteMap, TextMap, and DepPrep users. Anytime you would like to unsubscribe, simply follow the instructions located at the bottom of this email message.
CaseSoft FYI November Contents 1. Announcing TextMap 2 & Eight Days to Save $100 2. TextMap 2 Prerelease Available Today 3. What's New in TextMap 2 4. DepPrep Witness Preparation Tutorial Gets Rave Reviews 5. TimeMap Fundamentals Training - Available 24/7 6. Certification Webinars for Paralegals & Legal Assistants 7. New Listserv for Paralegals & Legal Assistants 8. Wow Friends & Family Alike w/ Sample CaseMap Workproduct
1. Announcing TextMap 2 & Eight Days to Save $100 We're pleased to announce the release of TextMap 2, an important new version of our award-winning transcript summary tool. TextMap 2 offers powerful cross-transcript searching, new report styles, condensed transcript printing, and built-in PDFing of reports without a full Acrobat license. From now until November 30, we're offering TextMap 2 at a special price of $99 per user license, a savings of $100 per license. Each license comes with 2005 Extended Maintenance, which means all support and upgrades are included until the end of next year. Your decision to purchase TextMap 2 for 50% off is protected by our year-long money-back guarantee. Click to purchase TextMap 2 online at the special $99 price Please contact us at sales@casesoft.com or 904.273.5000 with any questions or if you don't want to order online.
2. TextMap 2 Prerelease Available Today We welcome you to download and work with the TextMap 2 Prerelease. It contains all of the new features in TextMap 2 and has been thoroughly tested. The reason we're calling it a "Prerelease" is because we haven't finished working on the online Help system. The final version of TextMap with updated online Help will be released by mid-December. You'll be able to install the final version of TextMap 2 right over the Prerelease version you can download today. After you install the TextMap 2 Prerelease, please use the Hawkins Example Case file in TextMap 2 to check out the new features described below. If you have any questions about TextMap 2, please contact us at support@casesoft.com or 904.273.5000. Click to download the TextMap 2 Prerelease
3. What's New in TextMap 2 Here are the most important new features in TextMap 2: Cross-Transcript Searching TextMap 2 includes new searching functionality that instantly displays a list of the page/line locations where a word or phrase appears in all case transcripts. When electronic transcripts are imported into TextMap 2, each transcript word (other than common words such as "and," "but," "or") is indexed and added to a word list that appears by default in the Word Search task pane on the right side of the TextMap 2 window. Typing in the Search box at the top of the Word Search pane reduces the words listed in the index to those that begin with letters matching what you've typed. A count of the number of times a word appears across all transcripts is listed next to each word in the index. Under each word is a list of the specific pages and lines where the word appears. Float your mouse pointer over any page/line reference and a hint displays the word in context within the transcript. When you click a page/line reference, the transcript containing opens to the specific location and the word highlighted. Built-in PDF Capabilities TextMap 2 features built-in PDFing like that in CaseMap 5. Rather than printing TextMap reports, you can create PDFs of them without the need for a full Acrobat license. There's even a "Print to PDF and Email" option that creates a PDF of a TextMap report and automatically attaches it to an email that's ready to send. Condensed Transcript Printing Two clicks in TextMap 2 and any transcript can be printed or PDFed as either full-sized pages or with "condensed" pages where four transcript pages are placed on a single output page. The first page of a transcript output as condensed is left at full size to serve as a cover. Four-up printing starts with the second output page. Click to view a Condensed Transcript generated as a PDF directly from TextMap 2 Search Results Reports Anytime you conduct a word or phrase search in TextMap 2, two mouse clicks creates a printed or PDF report of the search results. A Search Report lists all word/phrase hits across all transcripts. For each hit, the transcript name and page/line reference is displayed and followed by the search word displayed in context -- 12 lines of transcript appear above the word hit and 12 lines of transcript appear below. Click to view a Search Results Report generated as a PDF directly from TextMap 2 Transcript Highlight Reports TextMap makes it easy to cull key testimony from transcripts and organize it in CaseMap. We call the text selections that are sent to CaseMap "highlights" in that they remain highlighted in the transcript for easy identification. TextMap 2 includes a new Transcript Highlight Report that prints the transcript segments you've sent to CaseMap in the order in which they appear within the source deposition or examination. Printed below each transcript text selection are the associated fact fields from CaseMap, e.g., Date & Time, Fact Text, Source, Linked Issues. Click to view a Transcript Highlights Report generated as a PDF directly from TextMap 2 Replication & Synchronization TextMap 2 includes new replication & synchronization features. You can make a replica of a TextMap file, work in the replica as you travel, e.g., add new transcripts to it and send new transcript highlights to CaseMap, and then meld these additions and edits back into the master TextMap file via synchronization. "Send-to-CaseMap" Functionality The key feature of TextMap remains the ability to cull critical passages from transcripts and send them to a CaseMap file where they can be organized. You can use the Send to CaseMap features of TextMap both to create new facts in CaseMap and to append new sources to existing facts. The best way to see these features in action is to download the full-featured trial version of TextMap 2 available using this link: Click to download the TextMap 2 Prerelease
4. DepPrep Witness Preparation Tutorial Gets Rave Reviews DepPrep is our new witness preparation tool -- an electronic tutorial that makes it easy to groom witnesses for their depositions. DepPrep handles the bulk of the scutwork, leaving you free to focus on the critical issues. DepPrep has received numerous positive reviews following its release in August. Here's an excerpt from the DepPrep review by Fred Kruck, Esq. that appeared at the TechnoLawyer: "I met my client Tim for lunch a few days in advance of the depo date. I brought my trusty laptop and picked a very nice restaurant where we wouldn't be rushed, as I expected a long lunch. "I began by starting DepPrep and turning the laptop over to Tim. He reviewed DepPrep while I worked on a print-out from NoteMap of my witness outlines. After Tim finished going through DepPrep, I asked if he had any questions; he had none. I emphasized one or two point and we went over a few contested facts. We were done, and lunch was over in 1/2 the time I expected. "Result: three days later Tim's deposition went flawlessly. Now, Tim had testified in court once or twice before, and had his deposition taken before. Nevertheless, DepPrep cut down on the pre-depo preparation time, and clearly helped the deposition go smoothly. Grade: A. "DepPrep's worth the cost, which is very reasonable. Try it -- CaseSoft stands behind their products, with a guarantee and the best tech support in the legal world. I know I'll never let another client be deposed without having the client use DepPrep first." Please give DepPrep a quick review today! Click to obtain a full-featured trial version of DepPrep We're offering DepPrep at a special price of $99, a savings of $50 per license: Click to purchase DepPrep at the $99 special price You can also contact us at 904.273.5000 or sales@casesoft.com if you have questions or don't want to purchase DepPrep online.
5. TimeMap Fundamentals Training - Available 24/7 Here's a great way to get more out of our TimeMap timeline graphing tool: Take the new TimeMap Fundamentals Webinar -- it's free and available for viewing around the clock. The course lasts 30 minutes. Click to view our new TimeMap Fundamentals Webinar What a great way to get a break from relatives over the Thanksgiving Holidays!
6. Certification Webinars for Paralegals & Legal Assistants Paralegal and legal assistant users: We have two special webinars coming up for you next week. Would you like to receive certification in using CaseMap for document indexing or to just learn more about CaseMap's document indexing features? Similarly, would you like to become certified in our TimeMap timeline graphing tool? If so, please attend either one or both of our no-charge Certification webinars on Tuesday, November 30. The 60-minute TimeMap Certification session starts at 1:00 p.m. ET and the 60-minute CaseMap Document Indexing Certification session starts at 4:00 p.m. ET. Click to register for a Certification Webinar To become CaseMap Document Index Certified, you will need to attend the upcoming webinar and also read our article entitled "The Bell Curve & Document Indexing." To become TimeMap Certified, you will need to attend the upcoming TimeMap webinar and also read our article entitled "Timelines: They're Not Just for Trial Anymore." You're welcome to get this aspect of the certification process complete prior to attending the webinar. Click to view "The Bell Curve & Document Indexing" Click to view "Timelines: They're Not Just for Trial Anymore" If you have any questions about these webinars, please contact us at support@casesoft.com or 904.273.5000.
7. New Listserv for Paralegals & Legal Assistants Our new Paralegal & Legal Assistant Listserv is off to a roaring start. If you're a legal assistant or paralegal user of CaseMap or TimeMap, please join today -- we believe you'll find the listserv is a great way to get your questions answered and share ideas. In addition to member-generated postings, we post a Tip of the Week and each month a paralegal or legal assistant power user posts a longer article for your consideration. Members of the Paralegal & Legal Assistant Listserv also receive advance notice of Certification webinars. To join the listserv, please write Judy Herndon of our Support & Training staff at jherndon@casesoft.com. Judy is managing the listserv and will arrange for you to be enrolled.
8. Wow Friends & Family Alike w/ Sample CaseMap Work Product Would you like samples of seven type of reports you can easily generate from CaseMap? Either for your own purposes or to provide illustrations for others (hint hint)? Click to view Sample CaseMap Case Analysis Work Product If you have yet to use CaseMap 5's new ReportBook feature, this PDF will also give you a good sense of the power of ReportBooks. Thanks for reading! And thank you for being a CaseSoft client.